Application examples
Give your sales team a better starting point
Customer enquiries, order messages and supplier price files arrive in different formats. We build applications that turn them into structured work for your sales team, with the relevant records and unresolved questions together.
Works with
- Customer orders
- Approved item and customer masters
- Price lists
- Relevant order history
- Enquiries and revisions
- Product records
- Supplier offers
- The team’s approved quote checklist
- Current and revised supplier files
- Approved item aliases
- Pack sizes
- Price records
- Customer order intakeTurn customer purchase orders and order messages into draft sales orders, with uncertain items and changed terms brought to the order desk.
- RFQ preparationBring enquiry lines, specifications and supplier offers into a quote worksheet, with the questions your sales team needs to resolve.
- Supplier price list updatesCompare new supplier price files with your item catalogue and prepare the changes your pricing team needs to approve.
Application examples. Scope and integrations are agreed for each implementation.
What changes
- Prepare enquiry and order details without repeatedly copying them between files.
- Keep item, unit, price and revision questions visible before a customer commitment.
- Pass approved work into the systems your team already uses.
Where the manual work remains
Orders in many formats
Purchase orders arrive as PDFs, spreadsheets and emails, each laid out differently.
Codes that do not match
Customers use their own item codes and pack sizes, so lines are matched by hand.
Questions found late
A unit or revision question surfaces after the order or quote is half prepared.
Application examples
Application examples. Scope and integrations are agreed for each implementation.
Sales and order management
Customer order intake
Turn customer purchase orders and order messages into draft sales orders, with uncertain items and changed terms brought to the order desk.
Who it is for Distributors, wholesalers and manufacturers receiving orders in several formats.
Discuss this applicationFull recordHide record
- Illustrative example
- An electrical distributor receives an order for 20 boxes of switches. The customer uses an old item code and the pack size is unclear. The application brings up the approved item mapping and asks the order desk to confirm the unit before preparing the order.
- Works with
- Customer orders, approved item and customer masters, price lists and relevant order history.
- What it produces
- Draft order lines, source references and an exception queue. Approved entries can be passed to the order system through an agreed integration.
- Used by
- Sales operations or the order desk.
- What to measure
- Time from receipt to accepted order; corrected item, quantity and price fields.
Sales and order management
RFQ preparation
Bring enquiry lines, specifications and supplier offers into a quote worksheet, with the questions your sales team needs to resolve.
Who it is for Manufacturers, equipment suppliers and distributors handling detailed enquiries.
Discuss this applicationFull recordHide record
- Illustrative example
- A pump supplier receives a bill of quantities, two revised datasheets and an email changing the motor requirement. The application assembles the current requirements and marks the conflicting motor specification before the estimator prices the job.
- Works with
- Enquiries and revisions, product records, supplier offers and the team’s approved quote checklist.
- What it produces
- A quote worksheet with requirement references, candidate catalogue matches and clarification questions.
- Used by
- Sales estimator, with engineering review where required.
- What to measure
- Time to a complete quote worksheet; requirements missed or corrected during review.
Sales and order management
Supplier price list updates
Compare new supplier price files with your item catalogue and prepare the changes your pricing team needs to approve.
Who it is for Industrial, electrical, building-product and spare-parts distributors.
Discuss this applicationFull recordHide record
- Illustrative example
- A supplier sends a revised spreadsheet using new item descriptions and a different pack unit. The application separates confirmed price changes from uncertain item matches and shows the effective date on each proposed update.
- Works with
- Current and revised supplier files, approved item aliases, pack sizes and price records.
- What it produces
- A proposed update file with previous price, new price, unit, effective date and unresolved matches.
- Used by
- Pricing or catalogue manager.
- What to measure
- Time to approve a supplier update; incorrect mappings and price corrections.
What an application would prepare
- Draft order lines linked to the approved catalogue.
- A list of the items, units and prices still to confirm.
- Approved work passed to the order system through an agreed route.
Stays with your team Pricing decisions, technical suitability and customer commitments stay with your sales team.
Start with the work your team does today
Show us a recent example and how your current software handles it. We will look at what an application would add, and whether configuring the tools you already have is enough.
See how we workIllustrative example
Customer order intake
- Used by
- Sales operations or the order desk.
- What to measure
- Time from receipt to accepted order; corrected item, quantity and price fields.
A customer order becomes a draft in the order queue
- Input
- A purchase order contains 40 lines, including customer item aliases and uncertain pack units.
- Application
- Match against the approved item catalogue and conversion rules. Keep uncertain matches out of the ready list.
- Output
- 27 lines matched using approved references; 8 need item confirmation; 5 need quantity or unit clarification.
- Next step
- The order desk resolves the 13 open lines and approves the draft before it reaches the order system.
Customer order intake
A 40-line order. 13 lines for the order desk.
- Customer order
- Item catalogue
- Price list
27 of 40lines matched with approved references
A customer order arrives with 40 lines, aliases and unclear pack units.
Questions
It can use approved pricing rules and catalogue references within the agreed scope. Technical suitability, exceptions and customer commitments follow your approval process.
We build against reviewed aliases and conversion rules. Unknown or conflicting references are returned to the order desk for confirmation.
Talk to Decignal
Where does your sales team lose time before an order is ready?
Bring an example of the enquiry, order or price update. We will discuss the process and what a useful application would produce.
Other business functions
- 3 application examplesProcurement and supply chainCompare quotations, track supplier commitments and reconcile job-work records.Explore procurement and supply chain
- 3 application examplesOperations and deliveryPrepare operational briefs, capture production records and follow up on delivery evidence.Explore operations and delivery
- 3 application examplesFinance and receivablesInvestigate deductions, review freight bills and match payment advice to invoices.Explore finance and receivables
- 3 application examplesService and supportPrepare service cases, act on report recommendations and find approved technical information.Explore service and support